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Return to part 1 of this lesson on reserving meetings by clicking here |  |
Reserving a Virtual Meeting room
Once you have selected the template and the date a new browser window will open in which you can enter the details of your meeting. On the Reservation screen enter a name for your meeting in ‘Meeting Name’, a ‘Start’ and ‘End’ times and select the Meeting participants you wish to attend the meeting and then click [Add].
You can select [Auto Invite] to set automatic calls from the meeting server. The meeting server will call in all the Users to the meeting at the time you reserved the meeting. You can also have an option to call users into the meeting a few minutes before the scheduled start time.
If your Administrator has enabled Email notification then you will be able to send email notifications for the reserved Meeting to the participants. To do this, edit the ‘Subject’ text (default text is ‘subject_text’) and the ‘Mail Text’ to provide a more descriptive reason for the meeting and then click [Send Mail] to send the mail to the meeting participants.